Key court transcript terms glossary

A useful glossary of key terms you may come across when ordering court and other audio transcripts.

[Symbol] ----

Where this symbol is used at the end of text, it shows that the speaker has been interrupted.

A shorter version (--) shown at the beginning of text shows that the interrupted speaker has resumed speaking.

Anonymisation

Anonymisation refers to the changing of certain information (known as identifiers), such as the parties’ names, that could lead to an individual being identified, either from the changed information itself or this information combined with other material referred to in the hearing.

ATS Contract

ATS stands for Attendance-based Transcription Service. Under that ATS contract, a transcriber or stenographer with an appropriate security clearance attends a secure location to transcribe the recorded hearing/proceedings.

Copy Rate

Copy rate refers to the charge for supplying a transcript that has already been produced.

Court Reporter

A court reporter, alternatively referred to as a logger, is an Opus 2 representative who attends a hearing in the Administrative Court to make a note of important details, such as the timing of stages of the hearing and relevant parties' names. Loggers attend at the judge's request.

DARTS Portal

DARTS is a portal service through which requests for recordings of criminal hearings are made. The requests are processed by the court service and the recordings are sent via the portal.

Ex Parte

A hearing is ex parte if it is conducted without notice of the proceedings being given to the other party or parties.

Folios

Folios are the basis on which the cost of a transcript is calculated. One folio equates to 72 typed words.

Form EX107

Form EX107 (sometimes referred to as the EX107 form or just EX107) is the form used to request the court's permission for a hearing, or part(s) of a hearing, to be transcribed.

In Private

The general rule is that a hearing is to be held in public. However, in certain circumstances, the court may decide that the hearing, or part of the hearing, should be held in private (sometimes referred to as 'in-camera') where the public is excluded and the doors of the courtroom closed. This typically occurs in cases where it is necessary to protect the interest of any child or protected party or where the hearing involves confidential information.

Inaudible

Any word, phrase or sound uttered in the recording which cannot be identified is noted in the transcript as an 'inaudible'.

Intelligent Transcript

Intelligent transcription refers to the process of lightly editing a transcript to cut out redundant phrases and words (such as "um" and "err"), fillers (such as "you know"), repetitions, and stutters and stammers. An intelligent transcript removes immaterial content while preserving the substance of the dialogue, leaving an accurate reflection of the tone and context.

Judgment Approval

Once a judgment is transcribed it is sent to the judge as a draft for review to confirm that he/she is satisfied with the content of the transcript.

Loggers

A logger, alternatively referred to as a court reporter, is an Opus 2 representative who attends a hearing in the Administrative Court to make a note of important details, such as the timing of stages of the hearing and relevant parties' names. Loggers attend at the judge's request.

Ministry of Justice (MOJ)

The MOJ is the government department responsible for the management of the judicial system, including the courts, prisons, probation services and attendance centres.

Neutral Citation Number (NCN)

A neutral citation number is the unique court-assigned reference number given to every judgment in the High Court or the Court of Appeal.

Public Expense Transcript

The court may, in certain circumstances, agree for the cost of the transcript to be provided at no cost to the requestor. In such instances, the cost is met by the court.

Reporting Restrictions

In certain cases, the court may make an order prohibiting publication of the case details. This is referred to as reporting restrictions. Reporting restrictions normally relate to sensitive matters, such as cases concerning children and young persons.

Schemata

A schema is a court-approved document which outlined the key for anonymising a transcript (for example, the substitutes that should be used in place of the parties’ names). The schemata is confidential.

(sic)

Where the transcript includes a quote that contains an error (for example, incorrect spelling or grammatical error) the term (sic) is used to indicate that the quote has been written exactly as it appears in the original source material. This shows that the error is not a transcription error.

Split Bill/Cost

Occasionally, more than one party request a transcript at the same time. Where this occurs, the cost of the transcript is split between the parties. Usually, the cost is split equally but at times the court may order a different split. The cost will be shared in accordance with any order made by the court.

Verbatim Transcript

A verbatim transcript captures the words as spoken. Insofar as the words or sounds are discernible, a verbatim transcript includes fillers (such as "you know"), repeated words, stutters and stammers, pauses, false starts, throat clearing, coughing, laughter and other interruptions. A verbatim transcript captures what is said as it is said.

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